And it means administrators have complete control over the presentation of intranet content. The intranet was, as such, of little value to employees, if not a waste of resources. And advanced search functions such as. The information in each expanding text area doesnt load until the user clicks the chosen product. There are a few elements that we recommend for a successful launch day. Pre-built by the provider, intranet templates come loaded with coding, functionality, and a basic design. Connect Your Remote Workers. We'd love to chat with you more about how Workmates can benefit you and your employees. The example below shows an embedded Office 365 Excel spreadsheet. Each page serves a specific purpose. SSO is a great time-saver and makes for a smoother, more coherent user experience. This feature is handy in the context of mobile intranets with their smaller screens and touch functionality. From quick tips and how-to tutorials to CEO vlogs, the possibilities are endless. And so more users than ever are navigating intranets from mobile devices. They can connect with their colleagues on a formal, and perhaps more importantly, informal basis. Display business updates or alerts. And make sure the navigation area fits the screen for both landscape and portrait viewing. Forums are a convenient tool in businesses with distributed teams. How do you choose the right intranet development option? The answer is probably too much. Also, keep in mind how the columns flow on mobile devices, including which display first. And there are no security concerns like there have been with some cloud file-sharing options. Download your intranet template here. Jim will work with the sales team headed up by Carmen Santiago to expand our business operations to the west coast. Remote working has exploded since the onset of Covid-19. Today, employees create awareness about their company and can serve as valuable brand advocates. Simply turn it back on when you are ready. An effectiveintranet solutionencourages communication to flourish across your organization: Colleagues can share and contribute knowledge, Leadership (managers/supervisors) can stay in touch, Different departments can provide and share updates. Company Intranet Examples. Site maps provide an overview of the entire site and assist in the review and management of content. Frequently used quicklinks include the following: Some intranet designers provide customizable quicklinks lists. Leaders can still be visible and accessible. Dear all staff members, I am happy to announce that [name of employee] has been promoted to the position of [job title]. In the intranet example below, the organization has given the site a name: The Hub. This helps with developing an identity for the intranet and positions what the site is all about. Here are some examples: 1. Our intranet is it focuses on communication, collaboration, and connections between users while maximizing efficiency. With simple drag and drop fields, its possible to create a fully customizable form and automate business processes. Example: It is frustrating to be at work and not know who to contact for a particular problem or concern. Common menus, overarching news items, and CEO messages often have a bonding, unifying effect on the workforce. Keep the navigation intuitive and straightforward to avoid a frustrating user experience. The user instinctively knows they can click on the link for more detailed information. Anyone can share, comment, and provide feedback. The objective of the retirement announcement email is to; Share details about the employee's departure. It provides an overview of the entire site. Keeping it fresh with new content, features and up to date news will give your employees a reason to return. An easy-to-follow dropdown menu sets out the available tools. Keeping it simple and straightforward for end users is more likely to result in an intranet that is popular with staff and gets used on a daily basis. Its intuitive and easy to follow. The standard 9 to 5 office worker is fast becoming a thing of the past. Choose the list you created above. Check out our best practices and example intranet pages below. There are many types of Intranets your organization may benefit from. Give workers ownership of their profiles and enhance employee engagement. Now it is time to share this great news with everybody, and thank your team members for their contribution. Content is hidden from the user until they click, and an expandable menu appears. Example #3: Social feeds in real estate. And less important content such as hyperlinks and social media feeds work well in narrower columns on the right-hand side. The intranet was, as such, of little value to employees, if not a waste of resources. Keep focused on solving your organizations problems that is after all the fundamental purpose of your intranet so try not to get distracted by all the amazing things that your intranet could do. And thats why accurate, descriptive headings are so important. What Is an IntranetAnd Why Should You Have One? Many companies make extensive use of employee profiles as a platform for promoting joint working and inter-team collaboration. This eliminates the need to search for hard-to-find information on a non-intuitive site. A powerful search function ensures workers can locate just about any information they need. give regular status updates at meetings. Social media is a (mostly) free resource, as well as an integral part of a robust communications strategy for any business. Its a central hub designed to make it easier for employees to access all they need to get the job done. Embed Google Workspace or Office 365 apps directly in your intranet for live data sharing and real-time collaboration. The homepage also has a brief mission statement. Consider incorporating a real-time team chat feature. Always test it on a mobile device if you can beforehand. Far from being wasted space, white space presents a clean, uncluttered feel to the intranet. And an attention-grabbing home page will draw users in, so make sure yours packs a punch. Tips for Writing Email Announcements. Offer an incentive, such as free shipping, a discount, or exclusivity for the Early Birds. Adding their first name in the subject line to keep them engaged. From the list of out of the box apps, choose Announcements. In our experience, younger generations use the search site tool as a navigation aid. Faster and more accurate, automated workflows make life simpler. Sometimes dismissed as ancient relics, company intranets have come a long way since their first appearance in 1994. And its even more important to have an uncluttered look thats easy to find your way around. For example, by surfacing information, enabling users to perform an action or access a tool. Staff directories bring workers together regardless of location. Wayfinding helps users to find their way around the site. Consider an intranet that includes oneor all of the following communication tools: Corporate data hub: Its important for your intranet solution to integrate with corporate enterprise systems. Set up a system of subscriptions and notifications, so members never miss out on vital updates. HR will have a parent page, which will be the gateway to all HR informationand data. and And its also possible to embed hyperlinks or iframes directly in the intranet. Companies use intranet forums to brainstorm ideas, share insights, and support project work. drive productivity to new highs. HR Cloud is the hidden hero powering the world's best HR teams - book a call with our team! Want to know what employees really think about your company? The power of possibility . Example #1: New Employee Announcement Email Template. According to Gallup's 2016 Q12 Meta-Analysis Report, companies with highly engaged workforces are 21% more profitable than those with poor engagement levels. Provide ready access to popular tools and content. However, often its a different story with their internal versions. Well-thought-through product announcements will help increase feature awareness and engage users with new functionality. First impressions really do count. Intranet Launch Ideas. Here are some best practice intranet examples together with a short commentary highlighting what makes them stand out. More and more employees are working flexibly, and a mobile-responsive intranet ensures they remain productive whatever their location. Embedding the spreadsheet within your intranet means the user has a live view of data entered without having to find the file. Using Workmates kudos feature to encourage employees to recognize and reward their peers is an efficient tool to create a collaborative and enthusiastic work culture in hospitals, clinics, and beyond. Search results can be filtered by job title, location, or team. Intranet technology has been around for over 25 years. The Purpose of the Modern Intranet. Social networking and employee advocacy: Dont underestimate the value of integrated social media sharing capabilities. Benefits. How about mixing things up and using videos, webinars or wikis from time to time. And bring these profiles to life with personal information, including family, hobbies, and achievements outside work. To add (display) the web part on the page, Edit the page. Fully integrated into your intranet and with seamless access to all features, team chat will add value to your internal communications. Employees can connect with colleagues in a team or project setting as well individually. Page permissions restrict who can create and edit content. The best video content has a clear focus and is short and sweet. The canvas allows for much richer communication than what you get out of the box with an email in Outlook. If you want to get really creative with your intranet design, then you will love the custom CSS feature. And its also a good idea to set up your quick links on the home page to make it easy for the user. Updates are made in real-time with the intranet automatically saving the information. Amplify the office atmosphere and experience through increased employee recognition and engagement. You can easily change the font, colors, margins or layout of one or all of your pages. Located on the beautiful Hawaiian island of Oahu, Hickam FCU needed an intranet that inspired and enhanced the lives of their 110 employees. This will give your intranet a cohesive look and feel. Then choose "Blank List.". Having a catchy and memorable intranet name is a great way of promoting the intranet. It doesnt always have to be about words. And within those Channels, we can choose to make a permanent announcement and pin it at the top, or an article, for longer content, or a . This example has identified quick links with an engaging icon. Accordions and expanding text are perfect for mobile-responsive intranets. Organizations relay these kinds of announcements in a variety of formats . What is an intranet? The company can even use a powerful analytics dashboard to track active users and the overall engagement level with the intranet over time. Get the workforce involved in choosing a name to boost staff buy-in and adoption rates. During that time, they have always been dedicated to . Avoid confusing and unclear category labels. The design of your intranet could well be the difference between success and failure. Select a cross-section of employees from different parts of the organization or from the intranet steering group. its home page. Specialist Services Organisation. With a familiar file explorer interface, employees can quickly and easily share files and documents both internally and externally. To get started on your site map, gather together a small group of internal stakeholders and a whiteboard. Tried and tested, intranet templates mean your intranet can be up and running in just a few hours. Drives collaboration: By providing centralized access to the tools and information workers need to perform their jobs, employees can find what they need and work better as collaborative teams. Other important announcements, links, and information naturally flow on, while the box layout style delineates the key information items. Set up public or private chats on the intranet. Not only will the intranet be cumbersome to use, but it will also be challenging to navigate. 1. While drawing up your site map, its a good idea to consider any appropriate page permission restrictions. A persona is a fictional but realistic description of a typical intranet user (for example, new starter/new employee, knowledge worker, field worker, sales rep, people manager, or content author). Our library of Intranet samples covers templates that can be useful for industries like healthcare, real estate . An intranet is a private, secured online network where employees can create content, communicate, collaborate, manage tasks and events, and develop the company culture. With all the great custom options available, implementing an intranet thats perfect for your needs is guaranteed. Embedding Google Docs or Microsoft Office 365 cloud files directly in your intranet provides a powerful solution to several business problems. Storing all company data and information on your intranet means staff know exactly where to go. For example, individual departments can upload important documents, leadership can make announcements, and product teams can share launch updates. Managers also have more central oversight of the teams collective skills with employee profiles. And from an organizational perspective, how much time is wasted searching for files and documents? Restrict access to relevant staff only using the intranets page permissions feature. . Align teams with a newsroom and announcements page. However, the most common and important types are in-app messages, emails, and social media posts. One of the keys to working more efficiently is to get a single communication system. Okta SSO simplifies the way users connect. This site lets you keep people informed, engaged and up-to-date with the latest announcements. Regularly refresh the content of the home page. This is good news for new starters, especially. Employees can personalize their shortcut links to their own preferences and needs. 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